Frequently asked questions

Below are some of the most common questions we receive from exhibitors. If you can’t find the information you need below, please contact Exhibit Management at 541.346.3537 or

Current contracted exhibitors may log in to the Exhibitor Services Portal for the most up-to-date information on services and ordering options throughout the conference cycle.

Where can I find my login information to the Exhibitor Services Portal?

If you’re a confirmed exhibitor, your login credentials were sent to you via email in your booth reservation acknowledgment. If you have trouble locating the information, please .

Who attends the conference?

The 2024 ASCD Annual Conference is expected to attract 4,000 K‐12 education professionals including principals, superintendents, teachers, building-level specialists and central office administrators. It’s the perfect venue to showcase your company in front of this important, influential audience.

How many exhibitors are you expecting?

We are expecting over 160 exhibiting companies.

Where is the expo hall located?

The expo will be in Hall D of the Walter E. Washington Convention Center in Washington, D.C.

When is the expo hall open?

The expo hall hours are:
Friday, March 22, Welcome reception in exhibit hall 5-7 p.m.
Saturday, March 23, 10 a.m.‐4:30 p.m.
Sunday, March 24, 10 a.m.‐4:30 p.m.
Monday, March 25, 8-11 a.m.

Will there be opportunities for exhibitors to speak and give presentations?

The Call for Proposals is now closed.

For further questions about presenting opportunities, please contact

Does carpeting/furniture/electric come with my booth? How do I order additional furnishings?

Everything included in your booth package is listed under booth pricing. Additional furnishings and services can be purchased through the exhibitor manual, which includes detailed information on exhibitor activities, important expo guidelines, shipping, utilities and special services, and other exposition logistics. All contracted exhibitors who have paid in full will have access to the exhibitor manual online through the Exhibitor Services Portal in February 2024.

Are there any restrictions on what I can include in my booth?

Please consult line item 4 in the 2024 ASCD Annual Conference expo rules and regulations for more information. Pay special attention to rules around flooring and floor heights, as well as general height restrictions.

Decorations such as balloons, hanging signs and banners are subject to approval. Please refer to the expo rules and regulations for a detailed description of the rules, regulations and liabilities governing the 2024 ASCD Annual Conference Expo.

All hanging signs and specialty booth designs require written approval from .

Peninsula exhibits: These face three aisles. This type of exhibit must limit the length of the back wall to one-­half the width of the space (centered), and the back wall and any other display item must not be more than 8' in height. A booth design must be submitted to Exhibit Management for approval prior to move-in onsite.

If you have any questions about your booth design or approvals you think you will need to ensure successful booth installation onsite, please contact .

Do you have booth spaces that are smaller than 10' x 10'?

We do not offer booth spaces smaller than 10' x 10'. If you wish to increase the size of your booth, please contact with your request. Booth pricing is based on 10′ x 10′ increments.

Are there discounts available for nonprofit organizations?

The exhibit space pricing structure is the same for every company, regardless of tax status or affiliation. Booth pricing can be found here.

Can I sell product at the conference?

Sales are permitted only within the booth area. It is the sole responsibility of the exhibitor to comply with Federal, State and Local Laws, Regulations and Ordinances concerning such sales, including tax and license fees. Exhibitor agrees to hold ASCD, Show Management, and the Exposition harmless with respect to such compliance.

How can I get an invoice or a W-9 form?

Invoices and W-9 forms are available in the Exhibitor Services Portal under “Accounting services.”

How can I pay my account balance? Can I pay by credit card over the phone?

We cannot accept credit card payments over the phone. For your security, we never store credit card information. You can make a secure credit card payment at any time by logging in to the Exhibitor Services Portal and selecting “pay account balance.”

You may also pay by check. Make checks payable to ASCD and send to:

2024 ASCD Annual Conference
Exhibit Management
1277 University of Oregon
Eugene, OR 97403-1277

How can I update my company name, company contact, email address, etc., for exhibit logistics purposes?

You can update your company's contact information, organization description or product/service categories through the Exhibitor Services Portal under “Manage your profile.”

Changes to your company name must be submitted in an email to .

How do I register my booth staff and how many badges do I receive?

Each exhibiting organization receives four (4) complimentary booth personnel badges (per 10' x 10' booth space). These passes give you access to the Exhibit Show, Welcome Reception, and all sessions, including General Sessions.

Please note: Organization contacts are not automatically registered as booth staff for the event.

Can exhibitors attend sessions or other conference events?

Yes, booth staff personnel badges give you access to all conference activities that don’t require an extra fee.