Event Information
For a full list of what your booth includes, please visit our Exhibitor benefits page.
Read on for information about booth configuration requirements and general exhibit hall set-up guidelines. For further details, please reference Fern Expo’s OneView.
Rental includes the following exhibit equipment: 8’-high back wall, 3’-high side rails, plus a 7” x 44” sign featuring the Exhibitor’s company name.
Regular and specially built back walls including signs may not exceed an overall height of 8’. Low side dividers between exhibits should not exceed 3’ in height. If a high divider is desired, it cannot exceed 8’ in height nor extend from the back wall more than one-half of the depth of the space.
These face three aisles. This type of exhibit must limit the length of the back wall to one-half the width of the space (centered), and the back wall and any other display item must not be more than 8’ in height. A booth design must be submitted to Exhibit Management for approval prior to move-in onsite. (See diagram on the peninsula set-up agreement here.)
These have four open sides. This type of exhibit must limit any walls or other display items to 16’ in height, where sufficient clearance exists, with length of walls or items not to exceed one-half the depth and width of the space. All island designs must be sent to Exhibit Management for review and approval. Special designs may be submitted to Exhibit Management for consideration.
These may be constructed in any manner desired, within the areas designated, except the upper 40 percent of each display must be at least 50 percent open.
If images, loudspeakers or sound devices are used, the Exhibitor agrees to comply with union requirements for the operation of the equipment. Equipment will only be permitted if tuned to conversational level (no louder than 70 decibels) and is not objectionable to neighboring Exhibitors. Operating equipment that emits excessive noise must be run intermittently for specific demonstrations only and must be approved in advance by Exhibit Management. Exhibit Management reserves the right to restrict the use of glaring lights or objectionable lighting effects.
Exhibit Management will be monitoring sound levels closely, and requests for adjustments must be observed. Any complaints from neighbors may result in a complete shutdown of the objectionable sound levels and/or light effects, or fines.
All vehicles and trailers require written approval from Exhibit Management.
All hanging signs require written approval from Exhibit Management.
These must be constructed as two standard 8’-high exhibits facing each other across an aisle, but connected by one or two Exhibitors’ name signs (18”-high with lettering 12”-high maximum), which bridge the two exhibits at a level 8’-high at sign base. Signs must be at least 3’ from ends of exhibit. A floor covering cannot be placed in the aisle between the two exhibits. No displays or obstructions may be placed in normal aisle area. Requests must be sent to Exhibit Management for consideration. Fees will apply.
Avoiding trip hazards is a requirement in booth design. No double carpet padding, oversized flooring substrates that extend into the aisle, raised floors or any elevation changes are permitted unless Exhibit Management receives, and approves of, a booth design that demonstrates the elimination of any potential trip hazards in advance of the expo. Note that even if approved, onsite adjustments, such as the addition of stanchion, caution tape and/or access ramps, may be required to ensure the safety of all concerned.
Exhibitors agree to design and construct their exhibit in such a way that it complies with the Americans with Disabilities Act of 1992. Further information regarding ADA compliance is available at https://www.ada.gov/2010_regs.htm.
No animals shall be permitted in the Exhibit Hall, except for service animals required for use by Attendees.